pdqcompare.com is an enterprise level cloud-based procurement solution. It comprises of several key user modules, including:
- onQ – instant prices for all general commercial print work, using a world-class production-based algorithm.
- listQ – instant prices for all products and services, using a property-based hybrid pricing algorithm.
- offQ – standard centralised supplier pricing for all RFQ’s.
Other features include:
- End- to-end purchase order processing
- Sealed bid auctions
- Customer / supplier / paper merchant access
- Baseline pricing
- Contract margin management
- Specifications management
- Campaign management
- Carbon footprint analysis
pdqcompare.com makes procurement easy for all parties in the value chain, saving time, money and effort.
Obtaining instant prices for printed materials could not be easier with onQ. Online, a buyer selects from a range of pre-defined products then alters the specification to suit, such as; size, colours, quantity and paper. Finally, an optional delivery destination (or destinations) is chosen and the system can begin processing your RFQ.
An RFQ is usually processed in less than a second, regardless of number of suppliers. In each supplier case, the system will plan a multitude of layouts and then cost-test these over all manufacturing equipment, to find the most cost-effective (cheapest) method of production for that supplier. The results are then returned to the buyer and ranked from cheapest to most expensive. We include a ‘market benchmark’ price to help demonstrate how well you are buying in the market.
Printers set themselves up in onQ via a self-serve area we call ‘PDQpi’. Here, they can choose from a wide range of pre-built printing methods, machinery and processes in a single, scrollable page, vastly reducing the speed at which they can begin to provide quotes for buyers in the system. A printer with the right information to hand could be up and running within a couple of hours.
Return on investment (ROI)
Professional buyers of print often process a lot of RFQ’s. These are usually sent directly to suppliers who have to undertake a local estimate in order to return a price. An average manual estimate in the industry takes perhaps 15 minutes at a typical department hourly cost rate of £20; resulting in a cost per quote to the printer of c. £5.
onQ removes this time and cost burden from the printer entirely.
The resulting savings are significant. For example, our system processes c. 5,000 RFQ’s per month for one large print management client. This, in turn, saves each supplier c. £25,000 per month. Assuming an average of 30 printers are engaged per calculation, this equates to c. £750,000 of industry supplier savings per month; or £9 million per year. Suppliers inevitably pass a lot of these savings back to you, the buyer.
onQ has lots of advanced features that make the range of products it can quote for much wider than comparable solutions in the market, across a much broader geographical marketplace. These include:
- Multiple sorts planning and processing
- Multiple quantity processing
- Multiple delivery processing
- Delivery postcode geo-coding lookup
- Making sheet sizes for paper calculated
- Print to waste planning cost-tested
- ‘Stonehenge’ planning cost-tested
- 2-up planning and finishing cost-tested
- PMS colours optionally processed as CMYK on digital machinery
- Comprehensive product builder
- Market benchmark price indicator
- Optional supplier ratings / emoticons
- Carbon footprint calculated
- Customer letter generated
VQT – Volume Quoting Tools for buyers
A common requirement for professional print buyers is the occasional need to process large volumes of quotes contained in a single spreadsheet. Known as ‘tenders’ in the industry, these documents can contain many hundreds, if not thousands, of specifications for RFQ’s. Typically these large arrays of specifications are to fulfil an obligation to an end client who may be running a number of speculative scenarios to help determine marketing and procurement budget levels. Other times, they are used in the construction of contract pricing models for a client or ‘guaranteed price’ matrices.
Either way, when a supplier is required to quote for a large client tender, it can be a very time consuming process. It can also lead to inaccurate pricing as the printer strives to find ways to ‘simplify’ the process. This can sometimes mean taking shortcuts when quoting and other times the supplier literally ‘guessing’ the pricing for some elements of the tender.
Haybrooke’s online solution solves these problems by automating the tendering process for buyers. Our volume quoting tools (VQT) are able to process whole tenders in one hit; requiring zero input from the supply chain and returning all prices to the buyer within a few seconds (or a few minutes, for really large tenders).
As well as traditional tenders, buyers can also use VQT to set up and manage baseline pricing for its clients. Here, the system will process a large array of specifications and store the pricing for each in a ‘specification list’. Then, each time a normal quote is processed, the system looks for any ‘exact’ or ‘within tolerance’ matches to offer these as a comparison to the current live price.
If there is more than one match these will be shown optionally in date order. Where a match is not ‘exact’ the difference in the specification requested and that ‘within tolerance’ will be shown.
The same methodology is also used to calculate 2D POS campaigns. Here, the system groups together finished sizes into same-colour / same-stock batches and then plans the batches onto separate composite sheets.
A buyer can obtain instant pricing for various options, including the sending of the entire campaign to one supplier, or splitting it over several suppliers. To this end, the system offers an ‘ideal purchase schedule’ to assist in the process.
Contract supplier margins
Buyers can engage its suppliers in contract pricing by requesting they commit to ‘contract margins’. Here, suppliers fix a set of margins for an agreed period with the buyer (optionally for a specific client of the buyer) and these are then used each time an RFQ is processed, along with the suppliers’ current ‘live’ margins. Two prices are returned to the buyer for each supplier: a ‘contract price’ and a ‘live price’. The difference between the two can be analysed by the buyer with built in system tools.
A buyer can also process a large volume of specifications and obtain the best contract price for these in the same way as they might process a standard tender. The best live price will also be calculated and automatically compared to the best contract price, along with various other price metrics, such as the market benchmark. This allows buyers to ‘guarantee’ pricing to its end-clients for a given future period and use the flexibility of live market pricing to buy better on the day.